Name

Description

Date of Issue

CUNYfirst – Finance General LedgerManuals and Forms for CUNYfirst Finance07/01/2008
General Ledger - Chart of AccountsGL Chart of Accounts – Operating Expenses Including Budget Codes and Category Codes08/24/2016
CUNYfirst GL User Access Request FormCUNYfirst General Ledger User Access Request FormNA
CUNYfirst HCM Reporting Instance User Access RequestCUNYfirst HCM Reporting Instance User Access RequestNA
CUNYfirst Asset Management User Access Request FormCUNYfirst Asset Management User Access Request FormNA
CUNY FY 2017 Financial StatementBasic Financial Statements and Management’s Discussion and Analysis for FY 201706/30/2017
CUNY FY 2016 Financial StatementBasic Financial Statements and Management’s Discussion and Analysis for FY 201606/30/2016
CUNY FY 2015 Financial StatementBasic Financial Statements and Management’s Discussion and Analysis for FY 201506/30/2015
CUNY FY 2014 Financial StatementBasic Financial Statements and Management’s Discussion and Analysis for FY 201406/30/2014
CUNY FY 2013 Financial StatementBasic Financial Statements and Management’s Discussion and Analysis for FY 201306/30/2013
CUNY FY 2012 Financial StatementBasic Financial Statements and Management’s Discussion and Analysis for FY 201206/30/2012
CUNY FY 2011 Financial StatementBasic Financial Statements and Management’s Discussion and Analysis for FY 201106/30/2011
CUNY FY 2010 Financial StatementBasic Financial Statements and Management’s Discussion and Analysis for FY 201006/30/2010
CUNY FY 2009 Financial StatementBasic Financial Statements and Management’s Discussion and Analysis for FY 200906/30/2009
CUNY FY 2008 Financial StatementBasic Financial Statements and Management’s Discussion and Analysis for FY 200806/30/2008
CUNY FY 2007 Financial StatementBasic Financial Statements and Management’s Discussion and Analysis for FY 200706/30/2007
CUNY FY 2006 Financial StatementBasic Financial Statements and Management’s Discussion and Analysis for FY 200606/30/2006

Name

Description

Date of Issue

GENERAL GUIDELINES

Guidelines for Meals Served on Premises for Business Meetings Guidelines for CUNY Campuses Serving Refreshments at Business Meetings 4/1/2015
Citibank Procurement Card Guidelines Guidelines for Procurement Cards Jan 2015
CUNY Tax Levy Credit Card Compliance Quick Card – Purchasing P-Card Quick Card – Quick Reference to Compliance 3/9/2018
CUNY Petty Cash Policies and Procedures Petty Cash Policies and Procedures (Adopted by the Board on 12.4.2017) Jan 2018
Single-Pay Vendor ID / NON-CUNY Employee Travel Guidelines for Single-Pay Vendor ID Process for NON-CUNY Employee Travel Reimbursement 4/11/2014
Single-Pay Vendor ID / NON-1099 Reportable Student Guidelines for using Single-Pay ID to Process NON-1099 Reportable Student Payments 2/1/2014

KEY DOCUMENTS

NYS Department of Taxation and Finance – Tax Exemption Letter NYS Department of Taxation and Finance – Tax Exemption Letter Ongoing
NYS Department of Taxation and Finance – Tax Bulletin Sales and Use Tax TB-ST-700 FY2018 Operating Budget Book 6/26/2017
NYS Tax Exemption Certificate – NYS Form AC 946 Tax Exemption Certificate – To be Retained by Vendors as Evidence of Exempt Sale March 1999

CUNY FORMS

CENTRAL OFFICE – Credit Card Request Form Central Office Credit Card Request Form
Petty Cash Policies and Procedures Acknowledgement Form Petty Cash Policies and Procedures Acknowledgement Form 2/13/2018
Request to Open Petty Cash Fund Request to Open Petty Cash Fund 12/5/2017
Petty Cash Change of Custodian Form Petty Cash Change of Custodian 12/5/2017
Petty Cash Sub – Voucher Petty Cash Sub – Voucher 12/5/2017
Petty Cash Reconciliation Form Petty Cash Reconciliation 12/5/2017
Petty Cash Recapitulation Form Petty Cash Recapitulation Form 12/5/2017
Petty Cash Missing / Illegible Receipt – General Petty Cash Missing / Illegible Receipt – General 12/5/2017
Petty Cash Missing / Illegible Receipt – Taxi Petty Cash Missing / Illegible Receipt – Taxi 12/5/2017

JOB AID

CUNYfirst – Financials Credit Card, Travel Card and Expenses Guidance on P / T / NET Cards and Expenses in CUNYfirst Ongoing
Guide to P-Card Purchases Allowed vs Prohibited Purchases 10/5/2018
Process for Purchasing Held P-Cards Purchasing Held P-Card – Job Aid 6/20/2018

Name

Description

Date of Issue

GENERAL

Operating Budget Overview An Overview of CUNY’s Operating Budget 11/2016

BUDGET ALLOCATIONS

FY2019 Tax-Levy Preliminary Budget FY2019 Tax-Levy Preliminary Budget 02/2018
FY2018 Operating Budget Book FY2018 Operating Budget Book 06/26/2017

BUDGET ANALYSIS

FY2019 State Enacted/City Executive Budget – Preliminary Analysis FY2019 State Enacted/City Executive Budget – Preliminary Analysis 05/01/2018
FY2019 State Enacted Budget – Preliminary Analysis FY2019 State Enacted Budget – Preliminary Analysis 03/31/2018
FY2019 State Executive Budget – Preliminary Analysis FY2019 State Executive Budget – Preliminary Analysis 01/19/2018
FY 2018 State Adopted Budget / City Executive – Preliminary Analysis A Summary of the State and City of New York’s Budget for CUNY during FY 2018 04/28/2017
FY2017 City Preliminary Budget Analysis A Summary of the City of New York’s Proposed Funding for CUNY during FY 2017 06/20/2016
FY2017 State Enacted Budget Analysis A Summary of the State of New York’s Budget for CUNY during FY 2017 04/01/2016

BUDGET REQUEST

FY2019 University Budget Request FY2019 Operating Budget Request and Four-Year Financial Plan 12/05/2017
FY2018 CUNY Budget Request CUNY’s Budget Request for FY2018 10/26/2016

QUARTERLY FINANCIAL REPORTS

FY2018 Mid-Year Financial Report FY2018 Mid-Year Financial Report 01/10/2018

Name

Description

Date of Issue

Capital Asset PolicyPolicy on Capital Assets at CUNY07/01/2016
Property Management ManualPolicy on Fixed Assets and Equipment Inventory07/01/2016
CUNYfirst Asset Management Quick Reference GuideQuick Reference Guide07/01/2016
CUNYfirst Asset Management User Access Request FormCUNYfirst Asset Management User Access Request FormNA

Name

Description

Date of Issue

CUNYfirst Financial SystemsGeneral Overview of CUNYfirst Financial ModuleOngoing
CUNYfirst TrainingGetting Started in CUNYfirstOngoing
CUNYfirst – Finance General LedgerManuals and Forms for CUNYfirst Finance07/01/2008
CUNYfirst – Financials Credit Card, Travel Card, and ExpensesGuidance on p- and t-cards, and expenses in CUNYfirstOngoing

Name

Description

Date of Issue

CUNY Master Plan 2016-2020CUNY’s 2016 – 2020 Master Plan2016
Board of Trustee MinutesCUNY’s Board Meeting MinutesOngoing
ACE Standard Operating ProceduresACE Standard Operating Procedures7/1/2011

Name

Description

Date of Issue

Investment PolicyInvestment Policy Statement03/20/2018

Name

Description

Date of Issue

NYS Required Purchasing Guidelines and FormsNYS Required Purchasing Guidelines and Forms01/23/2007
CUNY Substitute Form W9Form for Vendors to Declare and Certify Taxpayer Identification Number01/17/2018
Informal Purchasing (Discretionary Purchasing Authority)Informal Purchasing Guidelines11/09/2015
CUNY Purchasing PolicyCUNY Procurement Policy02/21/2017

Name

Description

Date of Issue

Financial Management Guidelines - Auxiliary Enterprise CorporationsAuxiliary Enterprise Corporations Guidelines12/04/2017
Financial Management Guidelines - College AssociationsFinancial Management Guidelines for College Associations04/26/2007
Financial Management Guidelines - College FoundationsFinancial Management Guidelines for College Foundations06/26/2017
Non-Tax Levy FundsNon-Tax Levy Funds12/4/2017
Addendum - All Funds Expense MatrixAddendum to Non-Tax Levy Funds Policy - All Funds Expense Matrix12/4/2017
Related Entity Bank Account Notification FormFORM - Related Entity Bank Account Notification12/4/2017
Non-Tax Levy Funds Acknowledgement FormFORM - Non-Tax Levy Funds Acknowledgement Form01/08/2018

Name

Description

Date of Issue

University Tuition and Fee ManualCUNY’s Tuition and Fee Manual
Tuition TableCUNY’s Tuition Fees
Check Request FormCentral Office Check Request Form
CUNY Bank Account Control PolicyCUNY Bank Account Control Policy (Adopted by the Board on 12.4.2017)Jan 2018
CUNY Cash Accountability PolicyCUNY Cash Accountability Policy (Adopted by the Board on 12.4.2017)Jan 2018
Bank Account Request FormFORM - Bank Account Request05/29/2018
Cash Accountability Acknowledgement FormFORM - Cash Accountability Acknowledgement12/04/2017
Related Entity Bank Account Notification FormFORM - Related Entity Bank Account Notification12/04/2017
Bank Account Closing Notification FormFORM - Bank Account Closing Notification12/04/2017
Bank Account Control Policy Acknowledgement FormFORM - Bank Account Control Policy Acknowledgement12/04/2017
College Bursar/Cashiering Procedure Attestation FormFORM - College Bursar/Cashiering Procedure Attestation Form05/30/2018
Individual Staff Roles and Responsibilities Acknowledgement FormFORM - Individual Staff Roles and Responsibilities Acknowledgement05/30/2018

Name

Description

Date of Issue

CUNY Vehicle Use PolicyCUNY Vehicle Use Policy6/26/2017
Annual Reporting of VehiclesAnnual Reporting of Vehicles - Form7/13/2017
Assigned Vehicle LogAssigned Vehicle Log - Form7/13/2017
Pool Vehicle LogPool Vehicle Log - Form7/13/2017