Accounts Payable Department is responsible for Accounts Payable and Travel & Expense. The Department is responsible for insuring the timely input and processing of invoices in accordance with University, State and City regulations. The payments processed by AP include reimbursement requests to the State and City, vendor invoices, travel reimbursements, petty cash replenishments, utility payments, and fringe benefit payments resulting from labor contract commitments.
The City University of New York adheres to State and City of New York rules and regulations. In all instances, travelers are expected to travel by the most cost effective method while balancing cost, time and safety. All official travel events must be booked via Child Travel/CUNY CONCUR. For additional information, refer to New York State Travel Guidelines and/or New York City Directive 6, available on this site.
Visit the Resources page to access guidance documents on CUNY’s accounts payable and travel policies and procedures.
VACANT, University Executive Controller
Gina Aviles, University Director of Accounts Payable
Vendors doing business with the central office should to send all invoices directly to this email box.
All invoices must contain the following information: Vendor Name and Address, PO number and/or contract number, description of goods and or services and dates of service, if applicable.
All questions regarding outstanding payment should be sent to this email address.
CUNY Central staff should return Approvals for Payment to this e-mail box.
AP must obtain your approval prior to processing an invoice for payment. Once you receive the invoice from our department you should scan the signed document (Invoice/Receipt) to the box. A proper executed document must contain: Date the Department received the goods/services; Your Name and Title, Date of Approval, CUNYfirst Receipt number and signature.
CUNY Central staff should to submit travel-related documents and questions to this e-mail box.
Including but not limited to: Requests for waivers of GSA established per diems or any other travel related justification or request and any question related to compliance of New York State and CUNY travel rules and regulations.
Phone: (646) 664-3100
Mail: 230 West 41st Street – 5th Floor, New York, New York, 1003