A. Fee Policies

Earlier versions of the Manual define three categories of other-than-tuition charges: Non-instructional and other fees; Other Charges; and Student Activities, student union and student athletic fees. For purposes of the Manual, these fees have been categorized as follows:

Fees Based Upon Enrollment – fees based upon being enrolled, which must be paid by enrolled students. Exceptions may exist. See the Specific Programs and Special Situations section for complete information.

Administrative Fees – fees based upon administrative costs incurred by CUNY on the student’s behalf.

Compensatory Fees – fees incurred by students and faculty including fines for replacement of College or University property.

Written Policies
All colleges that assess fees must have a written policy that is widely circulated to students. The written policy must include all fees that can be assessed, circumstances under which these fees are assessed (e.g. hold on diploma, etc.) Students should be given receipts for payment of such fees, or be provided with a mechanism to generate a receipt. Payments are required to be stored in a secure location and deposited in a timely manner with the Office of the Bursar. For specific information see college website or catalog.

Mandatory Nature of Fees
All students must pay the following fees: Consolidated Services Fee, Technology Fee, and Student Activities Fee. These fees are addressed in detail in the tables that follow. Certain limited exceptions are described in the Manual.

Individual College Fees
Some colleges may assess additional specific fees that are not contained in this manual. To ascertain those fees, please see the individual college catalog or website.

Adding Additional Fees
Any fees not listed in the CUNY Tuition and Fee Manual (TFM), “which a college wishes to charge must first be submitted to the Vice Chancellor for Budget and Finance for Board of Trustees’ approval.” Only those charges submitted in the appropriate section of the Chancellor’s and University Report will be eligible for consideration. Complete documentation for these requests must be included, such as: 1) an explanation of the nature of the fees proposed; 2) the anticipated number of students affected; 3) the estimated amount of fees to be generated; 4) the purpose of the fees; and 5) the instances in which the fees may be waived.

Commitment Deposit
All students admitted to associate and baccalaureate programs are required to pay a commitment deposit of $100.00. All students admitted to masters and professional programs are required to pay a commitment deposit of $250.00. All funds collected will be deposited in the college’s tuition and fee account.

While the deposit will be non-refundable for associate and baccalaureate programs, students who enroll will be credited the amount of the commitment deposit toward tuition. A student admitted to a graduate or professional program may request return of their commitment deposit by the April 1 immediately prior to the beginning of the fall semester to which they committed to attend the graduate or professional program. The graduate or professional program shall return the commitment deposit to the student within 30 days of receipt of such return request.

Incoming undergraduate freshmen can defer their admission and reserve their spot at a CUNY College (only for Fall semester admission) for up to one year for any of the following reasons:

  • Work
  • Travel
  • Military service
  • Religious study
  • To pursue a special opportunity

Students cannot defer admission in order to complete post-secondary education at any college or university other than CUNY. Students who attend a post-secondary institution other than CUNY must re-apply as a transfer applicant and adhere to all Admission Application deadlines.

To defer admission and reserve a spot for up to one year, students must pay the $100 Commitment Tuition Deposit by May 1st at the college to which they have been admitted (for late admits, the college can establish a different deadline). The student will not need to re-apply or pay an additional application-processing fee. The student’s seat is not transferable to any other college. Please note: colleges may exclude selected programs/majors from the deferral option.

B. Fee Tables:

Following are several Fee Tables. The tables categorize the type and purpose of the fee, how often (per Session, Semester, etc.) and to whom the fee applies. The tables also indicate:

  • Refund of Appropriation (REF), University Controller’s Office/CUCF, or IFR is indicated to define the processing required
  • If a fee is refundable
  • If a fee may be waived for a certain population

A section on Fee Processing immediately follows the Fee Tables.

Fees Based on Enrollment

Consolidated Services Fee
IFR $15
Purpose: To ensure CUNY operation
How Often: Each Semester and each Summer Session; Winter Session if not registered for Fall or Spring
Who: Applies to all CUNY Students
Refundable No (unless student withdraws prior to first day of classes)
Waivers: College Now and other programs as approved by the Board of Trustees of CUNY
NOTES: This fee ensures the continuation, expansion and establishment of critical university-wide services for all students. These services include but are not limited to the external processing of financial aid applications, the immunization program, the job location/development program, system-wide tuition and fee collections by the OUC, and the administration of various tests such as the skills assessment tests.
Technology Fee
Senior College: IFR
Community College: OUC
Part Time: $62.50 Full Time: $125 (Senior Colleges)Part Time: $62.50 Full Time: $125 (Community Colleges)
Purpose: To Improve computing services for students and faculty
How Often: Fall Semester, Spring Semester & Summer; Winter Session if not registered for Spring
Who: All GR and UG students, except Senior Citizens
Refundable No (unless student withdraws prior to first day of classes)
Waivers: College Now and other programs as approved by the Board of Trustees of CUNY
NOTES: This fee is used to improve technology related services for benefit of students and faculty.This increase is effective at the Senior Colleges in the Spring 2014 semester and effective beginning in the Fall of 2015 for the Community Colleges
Student Activity Fee
College Association / USS Varies by College/Level
Purpose: To fund student government, athletics, and other activities
How Often: Each Semester and each Summer session; Winter session if not registered for Fall or Spring
Who: Each Semester and each Summer session; Winter session if not registered for Fall or Spring
Refundable No (unless student withdraws prior to first day of classes)
Waivers: College Now and other programs as approved by the Board of Trustees of CUNY
NOTES: This fee is assessed for student government and other student activities including the University Student Senate fee. The fee assessed varies each semester and student category (GR/UG, full-time/part-time, day/evening, etc.) and between colleges. Fees of different amounts may be charged for each summer session and intersession.

Administrative Fees

Application Fee
IFR UG: $65
GR: $125
Purpose: To cover costs of application and admission
How Often: Once as UG; Readmission fee also can apply
Who: Applicants to the City University of New York
Refundable No
Waivers: No
NOTES: Applicants are generally required to pay an application fee once as an undergraduate and once as a graduate student. An additional application fee is required when:

  • A GR changes their degree objective.
  • A GR non-enrollees must reapply for admission.
  • An UG student not currently in attendance at the University must reapply for admission to a new college.
  • A cooperating teacher who fails to re-register within 13 months of their last registration.
  • A GR or UG student will not be required to pay a second fee for change of status from non-matriculant to matriculant, or to transfer from one unit of CUNY to another (if they are currently enrolled), or from one program within CUNY to another.
Late Registration Fee
CUCF $25
Purpose: To encourage on time registration
How Often: Once per term; based upon official calendar
Who: Students who register late
Refundable No
Waivers: Only under special circumstances if recommended by the Registrar to the Bursar (See last bullet immediately below).
NOTES:
  • Students who register after the regular registration date or period specified by the college will be required to pay a late registration fee.
  • The “first day of classes” as referred to in the Manual shall be based upon the official CUNY calendar. Exceptions to this date must be submitted to the Vice Chancellor for Budget and Finance. Each college will have discretion to establish the late registration period.
  • The Bursar’s Office may only waive this fee upon written recommendation of the Registrar’s Office.
Readmission Fee
CUCF $20
Purpose: Fee for readmission to a CUNY unit originally attended after an absence of one or more semester(s)
How Often: Maximum once each semester
Who: Returning students
Refundable No
Waivers: No, but there is an exception for GR non-enrollees
NOTES:
  • Students who are readmitted to the CUNY unit they originally attended after an absence of one or more semesters (exclusive of summer session) shall be required to pay a readmission fee. This charge is not assessed to students who have paid GR maintenance of matriculation fees.
  • Exception: a graduate non-enrollee student who has not been in continuous attendance. This student must reapply and pay another application fee (See Application Fee above).
Change of Program Fee
CUCF $18 each change
Purpose: Fee for program changes initiated after 1st day of classes
How Often: Per occurrence per day, but no more than once per day
Who: All students
Refundable No
Waivers: College Now and other programs as approved by the Board of Trustees of CUNY
NOTES:
  • Students are required to pay a fee each time they make certain program changes, on or after the first day of classes (except for students who only drop courses), based upon the official CUNY calendar.
  • The fee(s) charged will cover one or more program changes made at the same time. Examples of changes incurring a fee:
    • Addition of a course or courses; changing from one course to another course; changing from one section of a course to another section of the same course.
  • A change of program fee is not applicable to college-initiated changes. Examples are:
    • The college cancels or withdraws a course, whether or not the student substitutes another course; the college changes the hours of the course or makes other substantive changes that provides the student with justification for a change, or the college requests the student to transfer from one section to another section.
Maintenance of Matriculation Fee
CUCF Resident: $210
Non-Resident: $340
Purpose: To maintain enrollment when a student stops attending classes
How Often: Each semester a student does not attend classes
Who: Graduate students who wish to drop out a semester and maintain status for graduation
Refundable No
Waivers: Under special or unique circumstances at college’s discretion
NOTES:
  • Not required for Summer sessions; students paying this fee do not pay Consolidated Services Fee (See Consolidated Services Fee, above).
Qualifying Exam Fee
CUCF $15/EXAM
Purpose: Fee for exam taken to earn credit or waive requirements or co-requisites
How Often: Each occurrence
Who: All students requesting exam
Refundable No
Waivers: No
NOTES:
  • Students wishing to receive credit for courses previously taken outside of CUNY or wishing to have pre or co-requisites waived for required courses may request the opportunity to take a qualifying examination. This is the fee for that examination.
Make Up Exam Fee
CUCF $25/First Exam and $5/Each Additional Exam
Purpose: Fee for students absent from final exam and required to take a “make up” exam
How Often: Each specific occurrence make up exam(s) are needed
Who: All students requesting exam
Refundable No
Waivers: No
NOTES:
  • If a student is not present for final examinations during the semester, he/she may be required or may request to take a “make up” exam. If a make up exam is administered, fees are charged for these examinations each time make up exam(s) are requested.
Transcript fee
CUCF $7
Purpose: Fee for each transcript requested by a student
How Often: Each occurrence
Who: All students requesting exam
Refundable No
Waivers: No
NOTES:
  • There is a charge for each transcript supplied at the request of a student. There will be no charge for transcripts supplied to other CUNY colleges and affiliated units.
Duplicate Document Fee
REF Varies on type of service
Purpose: Reimbursement for duplicate document creation or copying
How Often: Each occurrence
Who: Student requesting service
Refundable No
Waivers: No
NOTES:
  • A fee is permitted to cover the administrative costs related to the issuance of duplicate documents.
  • These documents may include, but are not limited to:
    • Diploma $ 30 – for each diploma or certificate to replace the original
    • ID Card $10 – for each reissuance of an ID Card
  • Duplicate Bill $5 – for each duplicate bill the student requires to be printed
Thesis Binding or Microfilming Fee
REF Cost of Service
Purpose: Administrative cost for service provided
How Often: Each occurrence
Who: Students who use the service
Refundable No
Waivers: No
NOTES:
  • There is a charge for binding each copy of a Master’s thesis, which varies from college to college dependent upon the college’s selected vendor and the number of copies requested.
Transportation Fee
IFR Varies on Trip
Purpose: Fee for courses which require field trip transportation
How Often: Each occurrence
Who: Students taking applicable course
Refundable No
Waivers: No
NOTES:
  • There are certain courses (UG, GR and non-degree/non-credit) offered by colleges, which require a transportation fee for field trips. These fees are assessed and collected by the Bursar. The Board of Trustees must approve transportation fees.
Materials Fee
IFR Depends on Course
Purpose: Fee for special materials used in specific courses as outlined in the catalogue and approved by Trustees every two years
How Often: Per each registration in such course(s)
Who: Students taking applicable course
Refundable No
Waivers: No
NOTES:
  • Material fees may be charged for courses (undergraduate, graduate and non-degree/non-credit) under circumstances in which the student will own the end product of his or her work when using such materials
  • The college catalogue must clearly state the nature and amount of the charge, by course.
  • The college’s Bursar must collect these fees.
CUNY BA Life Experience Portfolio Fee
IFR $50
Purpose: Fee to submit “Life Experience” portfolio to receive college credit
How Often: Once
Who: Participating students
Refundable No
Waivers: No
NOTES:
  • The CUNY Baccalaureate Program permits mature and highly motivated students to earn up to 15 college credits for valid learning experiences, which occurred prior to the student’s admission to the college.
Cooperating Teacher Fee
CUCF $40 application fee; $25 per semester
Purpose: Fee assessed to students having Cooperating Teacher status
How Often: Semester after application fee is paid; Tuition-Waiver certificate is required
Who: Students who are Cooperating Teachers
Refundable No
Waivers: Some waivers apply; see full program description
NOTES:
  • Please review the section on Cooperating Teacher Program “Special Programs and Special Situations” for further details.
Senior Citizen Fee in Lieu of Tuition
CUCF $65
Purpose: Fee fro senior citizens taking CUNY courses
How Often: Per semester/session
Who: All participating seniors (60 years of age or older)
Refundable No
Waivers: No – tuition is waived and this fee substituted, other fees apply
NOTES:
  • Individuals satisfying the New York City/State residency requirements and are 60 years of age or older as of the first day of the semester or session are permitted to enroll in undergraduate courses, on a space available basis. Proof of age is required via the following methods: Medicaid Card, Driver’s License, Birth Certificate, Passport, and the college will retain copies of such proof.
  • Full information on seniors attending CUNY colleges is contained in the Special Programs and Situations section of this document under “Senior Citizen Attendance”.
CUNY SPS Online Infrastructure Fee
CUCF $75 (See Tuition Policies Section for more information)
Purpose: To cover administrative costs for students enrolled in Online BA/BS programs
How Often: Each term
Who: All students enrolled
Refundable No
Waivers: No
NOTES:
  • For degree, certificate programs and courses offered online, SPS will charge the same in-state tuition rates in effect for undergraduate and graduate programs at CUNY to all students enrolled in these programs; regardless of residency (out-of-state students admitted and enrolled in online programs at SPS will be charged the prevailing in-state rate of tuition).
  • All students enrolling in a degree, certificate program or course offered online will also be charged a $75.00 infrastructure fee each term.
  • SPS will collect Permit tuition revenue by invoicing each of the colleges for the tuition revenue generated by permit enrollments into its courses, certificate or degree programs. The University Budget Office will coordinate the transfer of Permit tuition revenue from the “home” campus to SPS. Invoices continue to be sent and then approved by the College instead.

COMPENSATORY FEES

Library Fines
(Library Materials and Equipment – Late Return)
CUCF $0.25/day – $15 per hour
Purpose: Fine for late return of library materials and equipment
How Often: Each occurrence
Who: All library users, including faculty, staff and students
Refundable No
Waivers: No
NOTES:
  • Library fines are assessed by either the hour or the calendar day, even when the Library is closed.
  • Reserved items will be assessed at the rate of $5.00 per hour or part thereof.
  • Fines at the higher end of the range (up to $15.00 per hour) are applied to items on reserve, high demand materials, room keys and equipment.
  • Equipment– All library equipment will be assessed at the rate of $15.00 per hour or each portion thereof.
Library Fines
(Library Materials and Equipment – Damage or Loss)
REF Cost + $25 processing charge
Purpose: Fine for damage or loss of library materials and equipment
How Often: Each occurrence
Who: All library users, including faculty, staff and students
Refundable No
Waivers: No
NOTES:
  • Damaged items – The borrower must pay overdue fines up to and including the date the item is reported as being damaged, if any, plus an amount to be determined by the nature and the extent of the damage, not to exceed the current price of the item, plus a processing charge. If the damaged item’s replacement cost cannot be determined, then the original cost plus an amount to be determined by the Chief Librarian will be substituted.
  • Lost items – The borrower must pay a processing charge per item, in addition to the current price of the item. If an item’s replacement cost cannot be determined, then the original cost plus an amount to be determined by the Chief Librarian will be substituted.
  • The refund of appropriation mechanism should be utilized to credit the applicable expense account.
Late Payment Fee
CUCF $15
Purpose: Fee assessed when payment is not timely received by CUNY
How Often: Each occurrence
Who: All students
Refundable No
Waivers: Only under special circumstances, as determined by the University
NOTES:
  • Section 18 of the State Finance Law requires students to pay late fees on outstanding tuition and fees that are not paid within 30 days of receipt of a billing notice or invoice therefore. Late fees may include, without limitation, set fees or statutory interest.
  • Some students use outside servicing agents to administer tuition pre-payment plans. If such servicing agents charge fees to students who are late with payments to such providers, those fees may be separate and different than CUNY’s late payment fees.
  • The University may require a student to pay all outstanding tuition and fee amounts, plus applicable late charges, as a condition to reinstatement of the student, and such amounts will be in addition to any readmission fee due.
Lab Breakage & Locker Fees
CUCF $25 or Cost
Purpose: To recoup costs for lab breakage and re-keying of lockers
How Often: Each occurrence
Who: All students
Refundable No
Waivers: No
NOTES:
  • Note: State Education Law Section 6206 requires that fees collected for laboratory breakage and locker usage be deposited into the CUCF. Any colleges charging such fees must ensure that they are deposited into the CUCF.
Replacement Equipment
REF Value of equipment
Purpose: Reimbursement for lost or damaged equipment
How Often: Each occurrence
Who: Anyone who loses or damages equipment
Refundable No
Waivers: No
NOTES:
  • The cost of equipment, which is lost, damaged, stolen or misplaced while in the custody of either a student or faculty member, shall be reimbursed to the college.
Collection Fee
CUCF Up to 22% of past due amounts
Purpose: Fee assessed when payment is not received by CUNY in timely manner
How Often: Each occurrence
Who: All students
Refundable No
Waivers: Only under special circumstances, as determined by the University
NOTES:
  • Students that fail to make payment of past due tuition and/or fees within 90 days of receipt of first billing invoice or notice may be assessed an additional collection fee charge to cover the estimated cost of processing, handling and collecting such amounts.
  • This fee cannot exceed 22% of the outstanding tuition or fee amounts.
Returned Check Fee
CUCF $20 per check (paper and electronic)
Purpose: Charge for each check returned/dishonored by payer’s bank
How Often: Each occurrence
Who: Anyone making payment on a student account
Refundable No
Waivers: Only under special circumstances, as determined by the University
NOTES:
  • Pursuant to Section 19 of the State Finance Law and University Policy, when a student’s check, draft, or like instrument (a “check”) is tendered to the college or University Application Processing Center “UAPC” as payment of a liability and the check is not honored by the bank upon which the check is drawn, the student shall be charged the returned check fee.
  • A separate returned check fee will be charged for each check that requires reprocessing.
  • If a dishonored payment (paper check or electronic payment) resulted from a bank error, and the bank acknowledges the error in writing, then the Returned Check Fee may be reversed by the college, unless the college’s bank account is assessed a fee for the dishonored payment.
  • The amount of the Returned Check Fee shall automatically be deemed to be updated from time to time so that it is equal to the amount established by the Director of the Division of Budget for returned check charges payable under Section 19 of the State Finance Law.

C. Fee Processing Procedures

General Procedures
Per the State Education Law, all tuition (exclusive of continuing education tuition and/or fees) and some other-than-tuition fees must be deposited with the City University Construction Fund (CUCF).

Student Activity Fees

  • The student activity fee includes the fees for student government and other student activities. Student activity fees, collected by a college are to be deposited in a college central depository and, except where earmarked by the Board, allocated by a college association budget committee, subject to review by the college association, as required in Article XVI of the Board Bylaws and the University Fiscal Handbook for the Control and Accountability of Student Activity Fees. NOTE: Summer session students must pay the applicable student activity fee for each summer session attended.
  • The University Student Government Fee (U.S.S. Fee) is a component of each college’s student activity fee to be allocated by the University Student Senate (U.S.S.). The U.S.S. Fee is assessed during summer sessions/ winter sessions where a college charges a student activity fee.
  • U.S.S. Fees collected by the colleges are paid directly to the Office of the University Treasurer. The initial payment is due upon the billing for each registration period for the fall and spring semesters, as well as the summer sessions. All other collections must be submitted to the Office of the University Treasurer in a timely manner, but no later than October 31 for the fall semester, March 31 for the spring semester and the end of the summer session.
  • U.S.S. Fees shall not be forwarded to the college associations, but shall be paid directly by the colleges to the Office of the University Treasurer. A transmittal form is to be utilized in transmitting all U.S.S. fees to the Office of the University Treasurer.
  • Special dates or exceptions (e.g., LaGuardia, Kingsborough, and Guttman Community College due to their unique registration periods) may only be authorized by the Vice Chancellor for Student Affairs.

Consolidated Services Fee

  • The Consolidated Services fee will be transmitted to the Office of University Treasurer for deposit into an IFR account in accordance with the State’s Division of the Budget guidelines.
  • Each college will submit the Consolidated Services fees to the Office of University Treasurer as collected, but no later than the end of the semester. Form A. Headcount will be used to confirm the minimum amount to be submitted.

Technology Fee

  • The technology fee is an “Other Charge” and shall not be deposited into the CUCF account. For Senior Colleges, technology fee collections are to be handled through each Senior College’s Income Fund Reimbursable (IFR) account where funds will be transmitted for deposit to the Office of the University Treasurer and recorded in the Technology Fee Accounts maintained by the Office of the University Controller (OUC).
  • For Community Colleges, the community colleges will use a special account established with the New York City Department of Finance. The Technology Fee collections will be transmitted to the Office of the University Treasurer by the New York City Department of Finance for deposit and recording by OUC in a Technology Fee Account established for each community college.
    • The technology fee accounts will be segregated from other college/University accounts so that the technology fee can be kept separate, tracked for expenditure purposes and properly accounted for.
    • No State or City surcharges or overhead will be assessed on the technology fee accounts so that 100% of the technology fee will be used for its intended purpose.
    • 12-6 school students will pay this fee in the same manner as their Student Activity Fee (i.e., if they pay the full-time Student Activity Fee, they will pay the full-time Technology Fee).

Non-instructional and Other Fees

  • All non-instructional and other fees must be deposited into the appropriate City University Construction Fund (CUCF) account.
  • The only exception is the Application Fee. The IFR mechanism will be utilized for undergraduate application fees in order to support the University Application Processing Center’s operation. The State’s Division of the Budget has mandated this funding arrangement.

Other Fees and/or Fines

  • Other Fees are assessed to students to cover the cost to either replace an item or to provide a service. These fees are used to offset college tax levy expenditures through the refund of appropriation mechanism. These may be fines or might be a direct reimbursement to the college or university.
  • There are several colleges where the assessment of Other Fees is handled entirely as function of the college (student) association or college auxiliary enterprise board and does not entail the expenditure of tax-levy funds. Under these circumstances, charges collected for such services may be deposited with the respective custodian of these funds to cover the cost of the related services.
  • Replacement Equipment Reimbursement: The cost of equipment, which is lost, damaged, stolen or misplaced while in the custody of either a student or faculty member, shall be reimbursed to the college, as an expense offset or refund of appropriation so the specific equipment (budget) code may be replenished.
  • Thesis Binding or Microfilming Charges:. The refund of appropriation mechanism should be utilized to credit the applicable expense account.
  • Material fees, Transportation Fees: At the senior colleges, charges are to be handled through the College’s Income Fund Reimbursable (IFR) and deposited in the college’s depository account. At the community colleges, a check should then be issued to the New York City Department of Finance, and sent to the University Controller’s Office (OUC) to be credited to the college’s budget as a refund of appropriation. The correspondence to OUC must indicate the appropriate codes to be credited.
  • Duplicate Document Processing: These charges should be handled through the refund of appropriation mechanism to credit the applicable expense codes.
  • Returned Check Fee: In the case of UAPC, the returned item fee will be deposited into an IFR. Those colleges which are not charged any bank fees will continue to deposit the Returned Check Fees in the CUCF. If a college does not have sufficient Returned Check fees to cover the bank charges, then the college must utilize its own funds to pay the difference. These funds may not come from tuition and fee deposits.

Commitment Deposits

Once students have paid a commitment deposit these deposits are treated as tuition and fees and may not be used for any other purpose whatsoever, unless refund is required.