Circulation Policies

The libraries of the City University of New York participate in a universal CUNY Libraries Access lending agreement. This website was created to provide CUNY students, faculty and staff with each college’s circulation policy concerning loans, renewals and fines.

Who may borrow?

A currently validated I.D. card must be presented to enter or borrow library materials from any CUNY school.

  • CUNY faculty, staff, currently enrolled students, and retired faculty (with appropriate identification) may borrow books from any CUNY library except:
    • The CUNY Law School Library only lends to Law School faculty, staff, and students. Patrons from other CUNY colleges can visit the CUNY Law Library but have no borrowing privileges.
  • Students currently enrolled in SUNY’s Empire State College are granted the same borrowing privileges as CUNY students. They should be issued a CUNY Libraries Access card with a generic barcode with an expiration date at the end of the semester.
  • Each library has a certain number of patrons that only have borrowing privileges at that library. These are typically:
    • Local alumni (alumni have access only to their home campus library)
    • Visiting scholars
    • Friends of the Library
    • Neighboring high school students
    • Special patrons

Check with the circulation desk staff if you have questions about these patrons.

Loan periods

Loan periods and renewal policies listed on this website are based on regular loan, circulating books only. Policies may differ significantly for other library materials.

The CUNY Libraries’ Circulation Committee recommended, and the Council of Chief Librarians approved, a standardized loan period for the initial loan of books:

  • CUNY Undergraduate students: 4 weeks (28 days)
  • CUNY Graduate students: 6 weeks (42 days)
  • CUNY Doctoral students: 8 weeks (56 days)
  • CUNY Staff: 4 weeks (28 days)
  • CUNY Faculty: 8 weeks (56 days), although a college may give a longer loan period to their own faculty

Placing holds

CUNY Libraries Access patrons can place a hold through CUNY OneSearch or the CUNY Catalog when logged onto “My Account.”

Patrons can select the pick-up library for the book when placing the hold.

Circulation desk staff can place holds for patrons who are not part of the CUNY Libraries Access program.

Renewals

Items may be renewed a limited number of times if there are no hold requests on the item. Renewals must be done:

  • in person at the lending library only, or
  • electronically through the “My Account” link in CUNY OneSearch or the CUNY Catalog

Renewal periods and the number of renewals allowed depend on local library policy. See the following pages for more information on renewals.

Returns

Books may be returned to any CUNY library.

Fines and fees

Fines accrue for overdue items:

  • Regular fines: Overdue fines are twenty-five cents ($0.25) per day for each regular loan item.
  • Hold/Recall fines: Overdue fines are one dollar ($1.00) per day for recall and rush recall loans to a maximum of $50.
  • Reserve fines: Overdue fines are generally $5.00 – $15.00 per hour for reserve loans. Maximum fines for overdue reserve materials vary by campus.

Replacement fees for lost materials must be paid at the library owning the material. Fees may vary. Check with the lending college.

Overdue fines may be paid at any CUNY library.

Patron StatusLoan PeriodRenewalsOverdue Fines
Undergraduate4 weeks5$0.25 per day per book
Graduate Students6 weeks5$0.25 per day per book
Doctoral Students8 weeks5$0.25 per day per book
CUNY Staff4 weeks5$0.25 per day per book
CUNY Faculty8 weeks5$0.25 per day per book
Baruch Faculty16 weeks5$0.25 per day per book
Patron StatusLoan PeriodRenewalsOverdue Fines
Undergraduate4 weeks2$0.25 per day per book
Graduate Students6 weeks2$0.25 per day per book
Doctoral Students8 weeks2$0.25 per day per book
CUNY Staff4 weeks2$0.25 per day per book
CUNY Faculty8 weeks2$0.25 per day per book
BMCC Faculty8 weeks2$0.25 per day per book
Patron StatusLoan PeriodRenewalsOverdue Fines
Undergraduate4 weeks2$0.25 per day per book
Graduate Students6 weeks2$0.25 per day per book
Doctoral Students8 weeks2$0.25 per day per book
CUNY Staff4 weeks2$0.25 per day per book
CUNY Faculty8 weeks2$0.25 per day per book
Bronx Faculty8 weeks2$0.25 per day per book
Patron StatusLoan PeriodRenewalsOverdue Fines
Undergraduate4 weeks3$0.25 per day per book
Graduate Students6 weeks3$0.25 per day per book
Doctoral Students8 weeks3$0.25 per day per book
CUNY Staff4 weeks3$0.25 per day per book
CUNY Faculty8 weeks3$0.25 per day per book
Brooklyn Faculty120 days2$0.25 per day per book
Patron StatusLoan PeriodRenewalsOverdue Fines
Undergraduate4 weeks3$0.25 per day per book
Graduate Students6 weeks3$0.25 per day per book
Doctoral Students8 weeks3$0.25 per day per book
CUNY Staff4 weeks3$0.25 per day per book
CUNY Faculty8 weeks3$0.25 per day per book
City College Faculty8 weeks3$0.25 per day per book
Patron StatusLoan PeriodRenewalsOverdue Fines
Undergraduate4 weeks2$0.25 per day per book
Graduate Students6 weeks2$0.25 per day per book
Doctoral Students8 weeks2$0.25 per day per book
CUNY Staff4 weeks2$0.25 per day per book
CUNY Faculty8 weeks2$0.25 per day per book
CSI Faculty8 weeks2$0.25 per day per book
Patron StatusLoan PeriodRenewalsOverdue Fines
Undergraduate4 weeksunlimited$0.25 per day per book
Graduate Students6 weeksunlimited$0.25 per day per book
Doctoral Students8 weeksunlimited$0.25 per day per book
CUNY Staff4 weeks6$0.25 per day per book
CUNY Faculty8 weeksunlimited$0.25 per day per book
GC Faculty8 weeksunlimited$0.25 per day per book
Patron StatusLoan PeriodRenewalsOverdue Fines
Undergraduate4 weeks1$0.25 per day per book
Graduate Students6 weeks1$0.25 per day per book
Doctoral Students8 weeks1$0.25 per day per book
CUNY Staff4 weeks1$0.25 per day per book
CUNY Faculty8 weeks1$0.25 per day per book
Journalism Faculty8 weeks1$0.25 per day per book
Patron StatusLoan PeriodRenewalsOverdue Fines
UndergraduateN/A0$0.25 per day per book
Graduate StudentsN/A0$0.25 per day per book
Doctoral StudentsN/A0$0.25 per day per book
CUNY StaffN/A0$0.25 per day per book
CUNY FacultyN/A0$0.25 per day per book
CUNY Law Students8 weeks0$0.25 per day per book
CUNY Law Faculty1 semester0$0.25 per day per book
Patron StatusLoan PeriodRenewalsOverdue Fines
Undergraduate4 weeks1$0.25 per day per book
Graduate Students6 weeks1$0.25 per day per book
Doctoral Students8 weeks1$0.25 per day per book
CUNY Staff4 weeks1$0.25 per day per book
CUNY Faculty8 weeks1$0.25 per day per book
Hostos Faculty8 weeks1$0.25 per day per book
Patron StatusLoan PeriodRenewalsOverdue Fines
Undergraduate4 weeks1$0.25 per day per book
Graduate Students6 weeks1$0.25 per day per book
Doctoral Students8 weeks1$0.25 per day per book
CUNY Staff4 weeks1$0.25 per day per book
CUNY Faculty8 weeks1$0.25 per day per book
Guttman Faculty8 weeks1$0.25 per day per book
Patron StatusLoan PeriodRenewalsOverdue Fines
Undergraduate4 weeks2$0.25 per day per book
Graduate Students6 weeks2$0.25 per day per book
Doctoral Students8 weeks2$0.25 per day per book
CUNY Staff4 weeks2$0.25 per day per book
CUNY Faculty8 weeks2$0.25 per day per book
Hunter Faculty9 weeks2$0.25 per day per book
Patron StatusLoan PeriodRenewalsOverdue Fines
Undergraduate4 weeks2$0.25 per day per book
Graduate Students6 weeks2$0.25 per day per book
Doctoral Students8 weeks2$0.25 per day per book
CUNY Staff4 weeks2$0.25 per day per book
CUNY Faculty8 weeks2$0.25 per day per book
John Jay Faculty8 weeks2$0.25 per day per book
Patron StatusLoan PeriodRenewalsOverdue Fines
Undergraduate4 weeks3$0.25 per day per book
Graduate Students6 weeks3$0.25 per day per book
Doctoral Students8 weeks3$0.25 per day per book
CUNY Staff4 weeks3$0.25 per day per book
CUNY Faculty8 weeks3$0.25 per day per book
Kingsborough Faculty8 weeks3$0.25 per day per book
Patron StatusLoan PeriodRenewalsOverdue Fines
Undergraduate4 weeks1$0.25 per day per book
Graduate Students6 weeks1$0.25 per day per book
Doctoral Students8 weeks1$0.25 per day per book
CUNY Staff4 weeks1$0.25 per day per book
CUNY Faculty8 weeks1$0.25 per day per book
LaGuardia Faculty8 weeks1$0.25 per day per book
Patron StatusLoan PeriodRenewalsOverdue Fines
Undergraduate4 weeks2$0.25 per day per book
Graduate Students6 weeks2$0.25 per day per book
Doctoral Students8 weeks2$0.25 per day per book
CUNY Staff4 weeks2$0.25 per day per book
CUNY Faculty8 weeks2$0.25 per day per book
Lehman Faculty8 weeks2$0.25 per day per book
Patron StatusLoan PeriodRenewalsOverdue Fines
Undergraduate4 weeks1$0.25 per day per book
Graduate Students6 weeks1$0.25 per day per book
Doctoral Students8 weeks1$0.25 per day per book
CUNY Staff4 weeks1$0.25 per day per book
CUNY Faculty8 weeks1$0.25 per day per book
Medgar Evers Faculty8 weeks1$0.25 per day per book
Patron StatusLoan PeriodRenewalsOverdue Fines
Undergraduate4 weeks2$0.25 per day per book
Graduate Students6 weeks2$0.25 per day per book
Doctoral Students8 weeks2$0.25 per day per book
CUNY Staff4 weeks2$0.25 per day per book
CUNY Faculty8 weeks2$0.25 per day per book
NYCCT Faculty8 weeks2$0.25 per day per book
Patron StatusLoan PeriodRenewalsOverdue Fines
Undergraduate4 weeks2$0.25 per day per book
Graduate Students6 weeks2$0.25 per day per book
Doctoral Students8 weeks2$0.25 per day per book
CUNY Staff4 weeks2$0.25 per day per book
CUNY Faculty8 weeks2$0.25 per day per book
Queens Faculty16 weeks3$0.25 per day per book
Patron StatusLoan PeriodRenewalsOverdue Fines
Undergraduate4 weeks1$0.25 per day per book
Graduate Students6 weeks1$0.25 per day per book
Doctoral Students8 weeks1$0.25 per day per book
CUNY Staff4 weeks1$0.25 per day per book
CUNY Faculty8 weeks1$0.25 per day per book
Queensborough Faculty8 weeks1$0.25 per day per book
Patron StatusLoan PeriodRenewalsOverdue Fines
Undergraduate4 weeks1$0.25 per day per book
Graduate Students6 weeks1$0.25 per day per book
Doctoral Students8 weeks1$0.25 per day per book
CUNY Staff4 weeks1$0.25 per day per book
CUNY Faculty8 weeks1$0.25 per day per book
York Faculty16 weeks1$0.25 per day per book