You will be responsible for approving your intern’s timesheet on a biweekly basis.
Our interns are all RFCUNY employees and must use the time/leave system at www.rfcuny.org to submit their timesheets, although we strongly suggest you keep paper timesheets or timecards to track your intern’s attendance and to confirm that the information on the electronic timesheet is accurate.
Important Timekeeping Policies
- Please note that you are only responsible for submitting your intern’s timesheet after it has been entered by the student and is in “Created” status. We will not accept timesheets created and submitted by timekeepers, so please don’t click Save & Submit for timesheets that are listed as “New”.
- Please do not create your intern’s timesheet on his or her behalf. Timesheets should only be approved after the hours entered have been verified.
- After reviewing the intern’s created timesheet and confirming the hours, you will click the Save and Submit Button (the middle button)
- Should you need to edit the hours you will click Edit to make any changes.
- If interns use annual or sick leave for any reason, including during holidays, they must submit a signed Time and Leave Form {add link} with their electronic timesheets. This form helps ensure that a student is appropriately taking annual or sick leave in accordance with the policies stated in the intern handbook. The Time and Leave Form {add link} must be signed by a supervisor. Without this form, the annual/sick time the intern has entered on an electronic timesheet will be removed by CUNY Internship Programs staff and not paid out until the signed Time and Leave Form {add link} is submitted by the intern.
- Sometimes timesheet approval deadlines will fall on a holiday. In that case a holiday timesheet schedule will be emailed to you. Please plan ahead and make arrangements to have this timesheet submitted by the alternate due date. Without your submission we cannot approve a timesheet and your intern can not be paid on time.
- We highly suggest that you add the payroll submission dates to your Outlook calendar so you never miss a payroll. You will receive biweekly reminders regarding payroll and anything to look out for that week (system status messages, holiday reminders, etc), but we rely on our timekeepers to make sure timesheets are being submitted accurately and on time.
- As RFCUNY is the employer of record, it is important that you contact us with any concerns regarding timesheets or attendance.